Ordinary Council Meeting - 26 March 2025

1. RECEIVES the petition provided in Attachment 8.1.1 relating to the proposed hard rock quarry for Lot 150 Clydesdale Road, Grass Valley.
2. REQUESTS the Chief Executive Officer present a report to Council on the matter which is subject of the petition.

1. RECEIVES the update in relation to the progress made towards the implementation of the ICS Strategy Plan, particularly as it relates to the Enterprise Resource Planning.
2. RECEIVES the update as provided in Attachment 7.2.1 in relation to the progress made towards implementation of the ICT Strategy Plan.
3. RECEIVES the August-December 2024 update on the internal auditing as provided in Attachment 7.3.1.
4. RECEIVES the February 2025 update as provided in Attachment 7.4.1 in relation to the progress made towards the Privacy and Responsible Information Sharing (PRIS) Action Plan.
5. RECEIVES the February 2025 update on the Shire of Northam Risk Register.
6. RECEIVES the February 2025 update as provided in Attachment 7.6.1 in relation to the progress made towards the Regulation 17 Action Plan.
7. ADOPTS the Business Continuity Plan provided in Attachment 7.6.2.
8. AUTHORISES the Chief Executive Officer to make administrative adjustments as required to the Business Continuity Plan – Part 4 to ensure contact information remains current.
9. ENDORSES the Compliance Audit Return for the period 1 January to 31 December 2024 as presented in Attachment 6.7.1.
10. AUTHORISES the Chief Executive Officer to submit the report to the Department of Local Government, Sport and Cultural Industries.
11. RECEIVES the progress report on implementation of the Work Health and Safety Action Plan as provided in Attachment 6.8.1.

1. APPROVES a lease to the Northam Heritage Forum Inc. for a portion of Reserve 31355, 425 Fitzgerald Street Northam, also known as the Old Northam Railway Station, as marked in yellow in Attachment 13.1.1.1, subject to the following terms and conditions:
   1. The lease term being set at 10 years with a 10 year renewal.
   2. The Shire of Northam being responsible for the expenditure relating to the building insurance premium, lease document preparation and utilities.
   3. The Shire being responsible for garden maintenance.
   4. All other terms and conditions in accordance with CP.58 Property Management (Leases and Licences).
   5. Section 18 approval under the Land Administration Act 1997 being provided by the Minister for Planning, Lands and Heritage.

1. AGREES to vary the term in the Grass Valley Progress Association’s lease agreement for Reserve 41081, 21 Carter Road, Grass Valley to 10 years with a 10-year extension option, subject to:
   1. Section 18 approval under the Land Administration Act 1997 being provided by the Minister for Planning, Lands and Heritage.

1. REFUSES the retrospective application (ref: P24122) for development approval to construct a dam at Lot 161 (No. 141) Sims Road, Bakers Hill, for the following reasons:
   1. The approval of the development is not consistent with the Shire of Northam Local Planning Scheme No. 6 as:
      1. It is inconsistent with the objectives of the Rural zone as listed in clause 3.2.8;
      2. the location of the development has already resulted in alteration of the waterway and clearing of native vegetation, which is contrary to the objectives of the Rural zone;
   2. The approval of the development is not consistent with the Shire of Northam Local Planning Strategy as it is inconsistent with the objectives of section 1.4.4 – Environment and Conservation.
   3. The approval of the development would be inconsistent with orderly and proper planning.
2. INSTRUCTS the Chief Executive Officer to issue an amended Planning Direction Notice under the provisions of section 214(3) of the Planning and Development Act 2005 directing the owner within 60 days to:
   1. To restore the land as nearly as practicable to its condition immediately before the development commenced to the satisfaction of the Shire of Northam in consultation with the Department of Water and Environmental Regulation and on advice from a suitably qualified environmental and/or hydrological consultant.

1. RECOMMENDS that the Minister for Planning, Lands and Heritage closes Lot 66 on Plan 6715 as a private laneway in accordance with the provisions of section 52 of the Land Administration Act 1997.
2. Following closure of the laneway, AUTHORISES the Chief Executive Officer to dispose of the subject land in accordance with the provisions of section 3.58 of the Local Government Act 1995.
3. AUTHORISES the Chief Executive Officer to dispose of the subject land to adjoining landowners at no cost, subject to the relevant landowners bearing all costs associated with the amalgamation.

1. In accordance with Regulation 50(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, NOTES the submissions received in respect to Amendment No. 23 to the Shire of Northam Local Planning Scheme No. 6 and endorses the response to the submissions as shown in Attachment 13.3.3.2.
2. In accordance with Regulation 50(3)(b) of the Planning and Development (Local Planning Schemes) Regulations 2015 DETERMINES to SUPPORT WITHOUT MODIFICATION Amendment No. 23 to the Shire of Northam of Local Planning Scheme No. 6 as shown in Attachment 13.3.3.1.
3. In accordance with Regulation 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 (‘Regulations’), DETERMINES that the amendment is a standard amendment for the following reasons:
   1. is generally consistent with the objectives of the Local Planning Strategy;
   2. is anticipated to have minimal impact on surrounding land; and
   3. is anticipated to have no significant environmental, social, economic or governance impacts on land in the Scheme area.
4. AUTHORISES the Shire President and the Chief Executive Officer, in accordance with Section 9.49a of the Local Government Act 1995, to execute under Common Seal Amendment No. 23 to Shire of Northam Local Planning Scheme No. 6.

• Municipal Fund payment cheque numbers 26 to 27 = $57,177.59
• Municipal Fund EFT53403 to EFT53587 = $1,214,338.07
• Direct Debits = $140,597.61
• Superannuation = $112,196.28
• Payroll = $615,632.02

That Council:

1. ACCEPTS the response to Request for Tender 02 of 2025 – Bert Hawke Lighting from Burgess Enterprises Pty Ltd (Kalamunda Electrics), for a cost of $668,534 (ex GST).
2. AUTHORISES the Chief Executive Officer to make variations (to a maximum increase of 10% of the contract value) for Request for Tender 02 of 2025 – Bert Hawke Lighting from Burgess Enterprises Pty Ltd (Kalamunda Electrics).
3. AUTHORISES the Chief Executive Officer to enter into a contract for Request for Tender 02 of 2025 – Bert Hawke Lighting from Burgess Enterprises Pty Ltd (Kalamunda Electrics) at the discretion of the Shire in accordance with the specifications contained within the Request for Tender documents.

• 14.1 - Sale of land for Recovery of Unpaid Rates as the matter related to the personal affairs of any person.
• 14.2 - Application under CP.29 Rates Hardship – A11447 as the matter related to the personal affairs of any person.
• 14.3 - Tender 04 of 2025 - Disposal of land by lease and the purchase of furniture and equipment - Portion of 2 Grey Street, Northam as the matter relates to a contract entered into, or which may be entered into.
• 14.4 - Kerbside Waste Collection Services Contract - Proposed Extension as the matter relates to a contract entered into, or which may be entered into.

1. In response to Tender 04 of 2025 - Disposal of land by lease and the purchase of furniture and equipment, ACCEPTS the submission from Northam Entertainment Group Pty Ltd (Attachment 14.3.2) for the sum of $23,400 per annum plus GST and $2,500 including GST for the furniture and equipment.
2. AUTHORISES the Chief Executive Officer to execute a lease agreement in accordance with Council Policy CP.58 Property Management (Leases and Licences).
3. WAIVES the lease rental for 4 weeks of the lease period to enable the property to be cleaned and re-established to operate as a hospitality business.