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Council Registers

Attendance at Council Meeting Register

This register details the Elected Members attendance at Council and Committee Meetings.

Complaints of a Minor Breach Register

Under the Local Government Act 1995, we are required to keep a register of all complaints about Elected Members that result in a finding by the Local Government Standards Panel that a minor breach of the Act has occured.

Council Member Sitting Fees and Allowances

In accordance with the Local Government Act 1995 and Local Government (Administration) Regulations 1996, a report must be prepared annually on any fees, expenses or allowances paid to each council member during a financial year, beginning 1 July 2020. The report must be published on the Shire's website on or before 14 July immediately following the end of the financial year to which the information relates. 

Delegated Authority Register

The Local Government Act 1995 allows for a local government to delegate to the Chief Executive Officer the exercise of any of its powers or the discharge of any of its duties under the Act.

The Act allows for the Chief Executive Officer to delegate any of his/her powers to another employee and this must be done in writing. The Act also allows for the Chief Executive Officer to place conditions on any delegations if they desire. 

The Shire is required to keep records on the exercise of its delegations and delegations are reviewed on an annual basis. 

Elected Member Professional Development Register

The professional development register provides details of conference and training completed by Elected Members in accordance with the Local Government Act 1995 and Council Policy CP.1 Council Members - Training and Continuing Professional Development.

Electoral Gift Register

The Shire maintains an electoral gifts register that details certain information of electoral gift declarations made by candidates and donors during local government elections.

Following each election, any declarations made by unsuccessful candidates are removed from the register. Any declarations made by candidates that are successful in being elected to Office, are maintained in the register for the term relating to that election.

Gift and Travel Contribution Register

The Gifts Register contains those disclosures of gifts that have been made by Elected Members and the Chief Executive Officer in their official capacity which are valued over $300 or are two or more gifts with a cumulative value over $300 (where the gifts are received from the same donor in a 12 month period). Such gifts are to be disclosed within 10 days of having received the gift (Sections 5.87A and 5.87B Local Government Act 1995).

In accordance with Section 5.89A of the Local Government Act 1995  the Chief Executive Officer is required to publish an up-to-date gifts and travel contributions register made to staff and Elected Members on the Shire's website. This ensures that the actions of staff and Elected Members are transparent, accountable and ethical.

Interest Disclosure Register

The Register of Interests contains those disclosures of interests that have been made by Elected Members and employees at Council and Committee meetings. Interests that are required to be disclosed include financial interests, proximity interests and impartiality interests.
 
The Local Government Act 1995 requires the Chief Executive Officer to publish an up-to-date Register of Interests on the Shire's website. Details of the disclosures are also recorded in the Minutes of Council and Committee meetings, which are available on this website.

Financial Interest

A financial interest is where it is reasonable to expect that the matter being considered will result in a financial gain, loss, benefit or detriment to the person making the declaration.

Proximity Interest

A proximity interest is where you have an interest in a matter concerning development of land that adjoins the person’s land, change to a planning scheme affecting land that adjoins the person’s land or change of land use to the person making the declaration.

Impartiality Interest

An impartiality interest is an interest that could or could reasonably be perceived to, adversely affect the impartiality of the person having the interest and includes an interest arising from kinship, friendship or membership of an association.

Primary and Annual Returns Register

The Local Government Act 1995 requires Elected Members, Chief Executive Officer (CEO) and certain employees to make decisions in the best interests of the community, and decision-making must be transparent, accountable and free from bias or conflicts of interest.

A relevant person is defined under section 5.74 of the Local Government Act 1995 as a person who is a:

  • mayor or president
  • council member; and
  • designated employee

Designated employees include:

  • CEO;
  • employees with delegated powers and duties under Part 5, Division 4 of the Act;
  • employees who are members of committees comprising elected members and employees; and
  • other employees nominated by the local government

A primary return is a snapshot of personal financial information as it exists upon the relevant person’s start date and must be lodged within three months of the start date.

An annual return retrospectively discloses any changes to the information previously disclosed in the primary return or new interests accumulated for the period since completing the primary return or last annual return and must be lodged no later than 31 August in any year.

In accordance with the Local Government Act 1995 and Section 29C(2)(d) and (e) of the Local Government (Administration) Regulations 1996 local governments are required to publish a list of elected members and employees (by position) that lodged a primary return or annual return for each financial year, commencing after 1 July 2020.

Tender Register

This Register includes information about contracts the Shire has entered following a tender process.