Holding an Event in the Shire of Northam

Application Process

The Shire of Northam is a great place to hold an event, from small intimate gatherings to major events and festivals the Shire has a space for you. If you are looking to hold an event please follow the below instructions and reference the Shire of Northam Public Event Guidelines for a comprehensive step through of hosting an event.

Your first step is to complete the 'Notice of Intended Event' form. Each event is unique and specific approvals may be required for different elements of the event. This form will determine what approvals or additional information may or may not be needed for your event.

Complete our Notice of Intended Event Form

Application Process

If your event requires a full application you will be notified on the completion of the notice of intended event form. For larger events a full event application will be necessary and can be found here.

EVENT APPLICATION FORM

When To Inform Us About Your Event

It is best to contact us as early as possible regarding your event. Event applications are required as early as possible to ensure adequate processing time. The minimum submission for smaller events is 30 days prior to your event date, and medium to large scale events will require a minimum of 60 days’ notice.

After we have processed your application, it will be assessed by the Shire of Northam’s Health department. This assessment will cover safety (structures, electrical safety etc), food, water, and toilets, and our events team are on hand as your main point of contact to facilitate this approval process. Please note that completion of the application form does not automatically imply approval, and any non-completed sections will be taken to mean that the particular section does not apply to your intended event.

Community Groups Holding Events

Fee waivers may be available for community events by not for profit organisations that align with the Shire of Northam Council Plan. See Council Policy on Fee Waivers HERE.

Not-for-profit Community groups may also be eligible for a Shire of Northam Community Grant to hold an Event please follow the link to find out more on Community Grants.

Application Costs

A 'Notice of Intended Event' assessment is free. If your event requires a full event application, there is a fee payable:

Low Risk- $154
Medium Risk- $154
High Risk- $871 (max)

These fees are non-refundable, and include assessment of application only. Other permits and documentation required may incur separate charges. Please contact our event team for more information.

Advertising Your Event

Once you have received a formal determination for your event, you may start to advertise to the public. If you are able to supply advertising material, the Northam Visitor Centre will assist you in advertising your event free of charge.

Events which don't need a formal application can also be advertised by the Northam Visitor Centre free of charge.