| Motion No. |
Item No |
Subject |
Motion |
| C.5042 |
10.1 |
Confirmation of Minutes from the Ordinary Council Meeting held 15 May 2024 |
That the minutes of the Ordinary Council meeting held on Wednesday, 15 May 2024 be CONFIRMED as a true and correct record of that meeting. |
| C.5043 |
10.2 |
Notes from the Council Forum Meeting held 12 June 2024 |
That Council RECEIVE the notes from the Council Forum meeting held on Wednesday, 12 June 2024. |
| C.5044 |
13.5.1 |
Spencers Brook Station Masters House - Budget Request |
That Council REQUESTS the Chief Executive Officer to provide support to the Spencers Brook Progress Association to advocate for State Government funding for the repair and upkeep of the Spencers Brook Station Masters House and/or to provide assistance to the Association to consider other options for the provision of a facility for their use; |
| C.5045 |
13.5.1 |
Spencers Brook Station Masters House - Budget Request |
That Council REQUESTS the Chief Executive Officer to work with the Spencers Brook Progress Association to comply with the conditions attached to decision C.3452 being that the Spencers Brook Progress Association shall submit for endorsement to the Shire a Management Plan for the Station Masters House (Community/Public Space) within 6 months that:
a. Provides a staged schedule of works to repair the building;
b. Provides evidence of self-supporting finance to carry out the works and the proposed use;
c. Outlines how the community space will be utilised and function, including extended use by the wider Spencers Brook community; and
d. Within 12 months, a development application shall be submitted to the Shire of Northam encompassing the works program proposed in Stages and in keeping with the approved Management Plan. |
| C.5046 |
13.5.1 |
Spencers Brook Station Masters House - Budget Request |
That Council DEFERS a decision on the provision of Shire funding towards the Spencer’s Brook Station Masters House to enable a report to be presented to a future Council meeting that provides a detailed cost benefit analysis of bringing the Station Masters House into compliance with the use or uses proposed by the Spencer’s Brook Progress Association compared to provision of an alternative facility, investigates options for the property to be transferred to the Shire of Northam and opportunities for State heritage listing in the future if/when the property is restored. |
| C.5047 |
12.1 |
Bush Fire Advisory Committee meeting held 04 June 2024 |
That Council RECEIVES the minutes from the Bush Fire Advisory Committee meeting held on 4 June 2024. |
| C.5048 |
12.1 |
Bush Fire Advisory Committee meeting held 04 June 2024 |
That Council:
1. NOTES the Community Emergency Services Manager Report as provided.
2. CONSIDERS the following individual for appointment of leadership positions for 2024/25 and 2025/26:
a. Chief Bush Fire Control Officer:
i. Mr Christopher Marris
3. CONSIDERS the following individuals for appointment of leadership positions for 2024/25 and 2025/26:
a. Deputy Bush Fire Control Officer:
i. Mr Kristafer Brown
ii. Mr Blair Wilding
4. ACCEPTS Bush Fire Advisory Committee recommendation BFAC.331, subject to the below condition being added:
i. subject to Mr Christopher McDonald meeting the minimum training requirements for a Fire Control Officer. |
| C.5049 |
12.1 |
Bush Fire Advisory Committee meeting held 04 June 2024 |
That Council APPOINTS the following individual as a Bush Fire Control Officer for the Shire of Northam for the 2024/25 and 2025/26 Bush Fire Seasons:
1. Mr Christopher McDonald
a. Subject to Mr Christopher McDonald meeting the minimum training requirements for a Fire Control Officer. |
| C.5050 |
13.1.1 |
Delegated Authority Register Review |
That Council, BY ABSOLUTE MAJORITY:
1. ENDORSES the Delegated Authority Register 2024/25 as presented in Attachment 13.1.1.2; and
2. NOTES that a version of the Delegated Authority Register aligned to legislation and the WALGA model template will be presented for adoption by Council in July 2024. |
| C.5051 |
13.1.2 |
Fees & Charges - Community Halls |
That Council, BY ABSOLUTE MAJORITY, ENDORSES the Chief Executive Officer making the necessary changes to the Shire of Northam Schedule of Fees & Charges 2024/25 to include the Bakers Hill Recreation Centre/Pavilion Hall Hire Fees as set out in Attachment 13.1.2.1. |
| C.5052 |
13.1.2 |
Fees & Charges - Community Halls |
That Council, BY ABSOLUTE MAJORITY, ENDORSES the Chief Executive Officer making the necessary changes to the Shire of Northam Schedule of Fees & Charges 2024/25 to include the Clackline Hall Hire Fees as set out in Attachment 13.1.2.1. |
| C.5053 |
13.1.2 |
Fees & Charges - Community Halls |
That Council, BY ABSOLUTE MAJORITY, ENDORSES the Chief Executive Officer making the necessary changes to the Shire of Northam Schedule of Fees & Charges 2024/25 to include the Southern Brook Hall Hire Fees as set out in Attachment 13.1.2.1. |
| C.5054 |
13.1.2 |
Fees & Charges - Community Halls |
That Council, BY ABSOLUTE MAJORITY, ENDORSES the Chief Executive Officer making the necessary changes to the Shire of Northam Schedule of Fees & Charges 2024/25 to include the Wundowie Hall Hire Fees as set out in Attachment 13.1.2.1. |
| C.5055 |
13.4.1 |
Accounts & Statement of Accounts - May 2024 |
That Council RECEIVES the payments for the period 1 to 31 May 2024 as listed:
- Municipal Fund payment cheque numbers 35637 to 35640 - Total $47,236.07.
- Municipal Fund EFT50727 to EFT51056 - Total $2,230,732.28.
- Direct Debits - Total $101,304.94.
- Payroll - Total $526,233.59.
TOTAL: $2,905,506.88
that have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.5056 |
13.4.2 |
Financial Report for the Period Ending 31 May 2024 |
That Council RECEIVES the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 31 May 2024. |
| C.5057 |
13.4.3 |
Schedule of Fees & Charges 2024/25 - Additional Health Fees |
That Council, by ABSOLUTE MAJORITY, ADOPTS the proposed changes to the 2024/25 Schedule of Fees and Charges as shown in Attachment 13.4.3.1. |
| C.5058 |
14 |
Matters Behind Closed Doors |
That Council, in accordance with section 11.1(i) of the Shire of Northam Standing Orders Local Law 2018 and Section 5.23 (2) (c) & (a) of the Local Government Act 1995, meet behind closed doors to consider agenda items:
- 14.1 - Request for Deed of Extension & Variation of Lease – Portion of A11140, Northam, as it relates to a contract entered into, or which may be entered into, by the local government, and;
- 14.2 - Chief Executive Officer Review & Selection Committee Meeting held 27 May 2024, as it relates to a matter affecting an employee or employees. |
| C.5059 |
14.1 |
Request for Deed of Extension & Variation of Lease - Portion of A11140, Northam |
That Council ENDORSES entering into a Deed of Variation and Extension of Lease with the Minister of Works for the ground floor of 298 Fitzgerald Street, Northam as per the requested items in Attachment 14.1.1, with the exclusion of clause 14.1 of the proposed Deed. |
| C.5060 |
14.2 |
Chief Executive Officer Review & Selection Committee Meeting held 27 May 2024 |
That Council RECEIVES the minutes from the Chief Executive Officer Review & Selection Committee meeting held on 27 May 2024 |
| C.5061 |
14.2 |
Chief Executive Officer Review & Selection Committee Meeting held 27 May 2024 |
That Council:
1. ADOPTS the Chief Executive Officer Key Performance Indicators, as developed in conjunction with Hammond Woodhouse Advisory, for the period 1 July 2024 to 30 June 2025 as outlined in Attachment 6.1.1 |
| C.5062 |
14 |
Matters Behind Closed Doors |
That Council move out from behind closed doors. |