| Decision No. |
Item No |
Subject |
Decision |
| C.5193 |
10.1 |
Confirmation of Minutes from the Ordinary Council Meeting held 20 November 2024 |
That the minutes of the Ordinary Council meeting held on Wednesday, 20 November 2024 be confirmed as a true and correct record of that meeting. |
| C.5194 |
10.2 |
Confirmation of Minutes from the Special Council Meeting held 27 November 2024 |
That the minutes of the Special Council meeting held on Wednesday, 27 November 2024 be confirmed as a true and correct record of that meeting. |
| C.5195 |
10.3 |
Notes from the Council Forum Meeting held 11 December 2024 |
That Council receive the notes from the Council Forum meeting held on Wednesday, 11 December 2024. |
| C.5196 |
13.1.4 |
Lease of Reserve 49380 to Spencers Brook Progress Association (Inc) |
That Council APPROVES a lease agreement for Reserve 49380 to the Spencer’s Brook Progress Association (Inc), with the following terms and conditions:
1. The Shire of Northam being responsible for the cost of the lease document preparation, registration and other costs associated with the execution of the agreement.
2. Approval being provided by the Minister for Lands under Section 18 of the Land Administration Act 1997.
3. Retrospective Building Approval being obtained for relevant infrastructure located on the site.
4. All other terms and conditions being in accordance with Council Policy CP.58 Property Management (Leases and Licences). |
| C.5197 |
12.1 |
Minutes from the Community Grants Assessment Committee Meeting held on 13 November 2024 |
That Council RECEIVES the minutes from the Community Grants Assessment Committee meeting held on 13 November 2024, subject to the following amendment:
- Include the response provided by the Manager Community Development & Tourism to the question under agenda item 10.1 Community Development Grant Program Applications for Grant Application C24 Avon Valley Shotokan. |
| C.5198 |
12.1 |
Minutes from the Community Grants Assessment Committee Meeting held on 13 November 2024 |
That Council:
1. NOTES that the minutes of the Community Grants Assessment Committee Meeting held 20 November 2023 as confirmed as a true and correct record of that meeting.
2. APPROVES 2024 Community Development Grants for:
a. Application C20: Wundowie Golf Club up to $14,500 (excluding GST) for the purchase of a new tractor on the condition that the tractor is purchased through a local business operating in the Shire of Northam
b. Application C24: Avon Valley Shotokan Inc. up to $10,000 (excluding GST) for the USKU International Karate Championships and Cultural Exchange
c. Application C25: West Australian Working Sheep Dog Association up to $10,000 (excluding GST) for the 2025 Hypro Supreme Australian Sheepdog Championships. Noting that an in-kind contribution (fee waiver) is being recommended to Council for consideration.
3. ENDORSES a fee waiver of $11,853 for the hire of Shire of Northam facilities for Application C25, West Australian Working Sheep Dog Association for the 2025 Hypro Supreme Australian Sheepdog Championships.
4. DOES NOT APPROVE 2024 Community Development Grants for:
a. Application C21: Neurological Council of WA for Northam Neu Friends Support Group Development
b. Application C23: Wundowie Primary School P&C for New Nature Play Playground
5. ACCEPTS the update of the Quick Response Grant Applications for 2023/24.
6. ACCEPTS the update of the progress of the Community Development Grants.
7. REQUESTS the Chief Executive Officer to ask Bakers Hill Returned Services League Sub Branch to provide an amended application for the Community Development Grants program given the changes in scope and location of initial request by 30 June 2025.
8. SUPPORTS a special meeting of Community Grants Assessment Committee be held to consider amended application once received. |
| C.5199 |
12.2 |
Minutes from the Audit and Risk Management Committee Meeting held on 29 November 2024 |
That Council RECEIVE the minutes from the Audit and Risk Management Committee meeting held on 29 November 2024. |
| C.5200 |
12/2 |
Minutes from the Audit and Risk Management Committee Meeting held on 29 November 2024 |
That Council:
1. That Council, BY ABSOLUTE MAJORITY, in accordance with Sections 5.53 and 5.54 of the Local Government Act 1995, ACCEPTS the Annual Report for the 2023/24 financial year subject to the following amendments to Attachment 6.1.2;
a. Page 78 - incorrect allowance information shown in table.
b. Various formatting adjustments as determined by the Chief Executive Officer.
2. That Council, BY ABSOLUTE MAJORITY, in accordance with Section 5.55 of the Local Government Act 1995, AUTHORISES the Chief Executive Officer to give public notice of the availability of the Annual Report from Friday, 20 December 2024.
3. HOLDS the Annual Electors General Meeting on Wednesday, 22 January 2025 at 5:00pm at the Shire Administration Centre and AUTHORISES the Chief Executive Officer to give local public notice of the meeting from Friday, 20 December 2024. |
| C.5201 |
13.1.1 |
Request for Creation of a Reserve for Unallocated Crown Land (UCL) PIN 454770 (known as A15571) |
That Council:
1. REQUESTS the Department of Planning, Lands and Heritage to create a reserve for the land identified as UCL PIN 454770 (A15571) with a management order being issued to the Shire of Northam; and
2. NOTIFIES the Department of Planning, Lands and Heritage, and the Water Corporation of the major sewer line constructed across the river within UCL PIN 454770 (A15571), and request that appropriate consideration be given to managing future access and maintenance requirements. |
| C.5202 |
13.1.2 |
Lease Agreement for Reserve 25785, Bakers Hill Adult Riding Club |
That Council APPROVES a lease agreement for a portion of Reserve 25785 (outlined in Attachment 13.1.2.1) to the Bakers Hill Adult Riding Club with the following conditions:
1. The Bakers Hill Pony Club being incorporated into the lease arrangements should they become an active group;
2. Approval being provided by the Minister for Lands under Section 18 of the Land Administration Act 1997; and
3. All other terms and conditions in accordance with CP.58 Property Management (Leases and Licences), section 8.2. |
| C.5203 |
13.1.3 |
Avon Community Development Foundation - Mortlock Garden |
That Council:
1. ENDORSES the Chief Executive Officer progressing a response to the Call for Submissions from the State Government, via the Department of Communities for the site works and servicing costs for 16 lots as part of Mortlock Garden Stage 2 in conjunction with the Avon Community Development Foundation; and
2. NOTES that the intention is that if the funding submission is successful, the Shire will enter a Project Delivery Agreement with the Avon Community Development Foundation. |
| C.5204 |
13.2.1 |
RFT 04 of 2024 - Cleaning of Shire of Northam Public Toilets & Outlying Areas |
That Council:
1. ACCEPTS the response to the Request for Tender 04 of 2024 – Cleaning of Shire of Northam Public Toilets & Outlying Areas from Brightmark Group for $89,575.00 (ex GST) per annum with an annual Perth CPI Increase;
2. AUTHORISES a variation to be included in the awarded price for an estimated cost of $10,247.64 p.a. (ex GST) for the cleaning of the Youth Precinct toilets;
3. AUTHORISES the Chief Executive Officer to make variations (maximum increase of 10%) to the awarded price prior to entering a contract for Request for Tender 04 of 2024 – Cleaning of Shire of Northam Public Toilets & Outlying Areas with Brightmark Group; and
4. AUTHORISES the Chief Executive Officer to enter into a contract for Request for Tender 04 of 2024 – Cleaning of Shire of Northam Public Toilets & Outlying Areas with Brightmark Group to expire on 30 April 2027 with a 2-year extension option at the discretion of the Shire of Northam in accordance with the specifications contained within the request for tender documents. |
| C.5205 |
13.3.1 |
Proposed Road Dedication - Lot 166 Newcastle Road, Northam |
That Council RESOLVES, pursuant to section 56 of the Land Administration Act 1997, to dedicate Lot 166 Newcastle Road, Northam, known as Perina Lane, as a public road and forward the request to the Minister of Lands for determination. |
| C.5206 |
13.3.2 |
Wundowie North West Precinct Structure Plan |
That Council, pursuant to Schedule 2, clause 28(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, RECOMMENDS that the Wundowie North-West Precinct Structure Plan approval duration be extended for a further 10 years to 19 October 2035 and forwards the Structure Plan to the WA Planning Commission for determination. |
| C.5207 |
13.3.3 |
Proposed Amendment - Rally School |
That Council APPROVES the application (ref: P1907.3) to delete the 10-year time limit from the development approval (ref: P1907), subject to the re-imposition of the remaining existing conditions of approval. |
| C.5208 |
13.4.1 |
Accounts & Statement of Accounts - November 2024 |
That Council RECEIVES the payments for the period 1 to 30 November 2024, as listed:
- Municipal Fund payment cheque numbers 12 to 18 Total = $58,957.00.
- Municipal Fund EFT52553 to EFT52847 Total = $1,347,298.21.
- Direct Debits Total = $35,524.36.
- Superannuation Total = $103,669.20.
- Payroll Total = $560,578.12.
TOTAL: $2,106,026.89.
that have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.5209 |
13.4.2 |
Monthly Financial Report for the Period Ending 30 November 2024 |
That Council RECEIVES the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 30 November 2024. |
| C.5210 |
13.4.3 |
Amendment to Fees & Charges |
That Council:
1. APPROVES BY ABSOLUTE MAJORITY the following amendments to the Shire's 2024/25 Schedule of Fees and Charges for grant of right burial as per ATO determination (GSTD2024/2), Division 81 of the Goods and Services Tax Act 1999 and Division 81 of the Goods and Services Tax Regulations 2019:
- Grant of right burial $159.00
- Transfer Grant of right burial $100.00
- Grant of right of replacement $100.00
- Transfer grant of right of placement $68.00
- Copy of grant of right of burial/replacement $20.00
2. GIVES local public notice of the amended fees in accordance with section 6.19 of the Local Government Act 1995. |
| C.5211 |
14 |
Motion to move behind closed doors |
That Council, in accordance with section 11.1(i) of the Shire of Northam Standing Orders Local Law 2018 and Section 5.23 (2) (a) of the Local Government Act 1995, meet behind closed doors to consider agenda item 14.1 - Minutes from the Chief Executive Officer Review and Selection Committee held on 27 November 2024. |
| C.5212 |
14.1 |
Minutes from the Chief Executive Officer Review & Selection Committee held on 27 November 2024 |
That Council RECEIVES the minutes from the Chief Executive Officer Review and Selection Committee meeting held on 27 November 2024. |
| C.5213 |
14.1 |
Minutes from the Chief Executive Officer Review & Selection Committee held on 27 November 2024 |
That Council ACCEPTS the Chief Executive Officer Key Performance Indicator Progress Report from 7 September 2024 to 22 November 2024, as presented in Attachment 6.1.1. |
| C.5214 |
14 |
Behind closed doors |
That Council move out from behind closed doors. |
| C.5215 |
15.1 |
Motion to Change Council Decision C.3222 - Pedestrian Access Way – Adjacent to 16 Brown Road and 51 Olive Road, Wundowie |
That Council LIES agenda item 15.1Motion to Change Council Decision C.3222 - Pedestrian Access Way - Adjacent to 16 Brown Road and 51 Olive Road, Wundowie on the table. |