| Motion No. |
Item No |
Subject |
Motion |
| C.5171 |
9 |
Application for Leave of Absence |
That Council GRANTS Cr D A Hughes leave of absence from 25 November 2024 to 10 December 2024 (inclusive). |
| C.5172 |
9 |
Application for Leave of Absence |
That Council GRANTS Cr M I Girak leave of absence from 18 December 2024 to 09 January 2025 (inclusive). |
| C.5173 |
10.1 |
Confirmation of Minutes from the Ordinary Council Meeting held 16 October 2024 |
That the minutes of the Ordinary Council meeting held on Wednesday, 16 October 2024 be confirmed as a true and correct record of that meeting. |
| C.5174 |
10.2 |
Notes from the Council Forum Meeting held 13 November 2024 |
That Council receive the notes from the Council Forum meeting held on Wednesday, 13 November 2024. |
| C.5175 |
10.3 |
Confirmation of Minutes from the Special Council Meeting held on 13 November 2024 |
That the minutes of the Special Council meeting held on Wednesday, 13 November 2024 be confirmed as a true and correct record of that meeting. |
| C.5176 |
13.1.2 |
Building Insurance Charges - Northam Men's Shed and Northam Toy Library, Portion of 87 Duke Street, Northam |
That Council:
1. WAIVES the 2024/25 building insurance charges applicable under the lease of 87 Duke Street, Northam for the Northam Men’s Shed and Northam Toy Library; and
2. REQUESTS the Chief Executive Officer to advise the Northam Men’s Shed and Northam Toy Library that the building insurance charges will be applicable from 2025/26 as required by the lease agreement and Council's Property Management (Leases and Licences) Policy. |
| C.5177 |
13.3.1 |
Proposed Local Planning Policy No. 27 - Tree Retention |
That Council:
1. ADOPTS the draft amended Local Planning Policy No. 27 – Tree Retention (Attachment 13.3.1.1) for the purposes of advertising.
2. ADVERTISES the draft Local Planning Policy in accordance with the provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 for a minimum period of 21 days.
3. RECEIVES a further Report to consider any submissions and modifications prior to adopting for final approval Local Planning Policy No 27 – Tree Retention. |
| C.5178 |
12.1 |
Bush Fire Advisory Committee Meeting held on 08 October 2024 |
That Council RECEIVES the minutes from the Bush Fire Advisory Committee meeting held on 8 October 2024. |
| C.5179 |
12.1 |
Bush Fire Advisory Committee Meeting held on 08 October 2024 |
That Council ENDORSES the Bush Fire Risk Management Plan provided in Attachment 12.1.1. |
| C.5180 |
13.1.1 |
Lease of Part Reserves 3303 and 11596 - Northam Harness Racing Club |
(BY ABSOLUTE MAJORITY) That Council CHANGES item 1 and 2 in decision C.4965 made on 20 March 2024 as follows:
1. Compliance with Council Policy – A 8.5 Property Management (Leases Licences) section 8.3, excluding the requirement for the Shire to be responsible for any building maintenance, structural repairs/ improvements and require this being the responsibility of the lessee; and
2. The tenancy fee be set at an amount equivalent to the cost of building insurance and be reviewed annually. |
| C.5181 |
13.1.3 |
Governance Policies |
That Council:
1. ADOPTS the Organisation Structure Policy as outlined in Attachment 13.1.3.1.
2. REVOKES the Senior Employees Policy referenced in Attachment 13.1.3.3. |
| C.5182 |
13.1.4 |
Adoption of Shire of Northam Bush Fire Brigade Local Law 2024 |
That Council:
1. NOTES the submissions received on the proposed Bushfire Brigades Local Law 2024, as detailed in this Report;
2. BY ABSOLUTE MAJORITY, and in accordance with Section 3.12(4) of the Local Government Act 1995, MAKES the Shire of Northam Bush Fire Brigades Local Law 2024 (Attachment 13.1.4.3), a summary of its purpose and effect being:
Purpose
To make provisions about the establishment and organisation of bush fire brigades.
Effect
To align the Shire of Northam Bushfire Brigades Local Law with legislative requirements under the Bush Fires Act 1954 and operational practice.
3. NOTES Administration, in accordance with Section 3.12(5) of the Local Government Act 1995 will:
a) Publish the Shire of Northam Bush Fire Brigades Local Law 2024 in the Government Gazette; and
b) Give a copy of the Shire of Northam Bush Fire Brigades Local Law 2024 to the Minister for Emergency Services and the Minister for Local Government;
NO4. TES Administration will give local public notice of the gazettal of the Bushfire Brigades Local Law 2024, pursuant to Section 3.12(6) of the Local Government Act 1995; and
5. NOTES that following gazettal of the Bushfire Brigades Local Law 2024, and in accordance with the Local Laws Explanatory Memoranda Directions 2010, a copy of the Local Law and a duly completed Explanatory Memorandum signed by the President and Chief Executive Officer will be sent to the Western Australian Parliamentary Joint Standing Committee on Delegated Legislation. |
| C.5183 |
13.2.1 |
Schedule of Fees & Charges 2024/25 - Road Direction Signage |
That Council:
1. By ABSOLUTE MAJORITY, ADOPTS the following fees to be incorporated into the 2024/25 Schedule of Fees and Charges:
- Directional Signage Application Fee: $65.00
- Directional Signage Materials & Fabrication: At cost
2. GIVES local public notice of the fees in accordance with section 6.19 of the Local Government Act 1995. |
| C.5184 |
13.4.1 |
Monthly Financial Report For The Period Ending 31 October 2024 |
That Council RECEIVES the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations 1996, for the period ending 31 October 2024. |
| C.5185 |
13.4.2 |
Accounts & Statement of Accounts - October 2024 |
That Council RECEIVES the payments for the period 1 to 31 October 2024, as listed:
- Municipal Fund payment cheque numbers 4 to 11 = Total $40,052.60
- Municipal Fund EFT52163 to EFT52552 = Total $2,403,998.50
- Direct Debits = Total $102,270.77
- Superannuation = Total $108,209.75
- Payroll = Total $749,536.94
TOTAL: $3,404,068.56
that have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.5186 |
13.4.3 |
Budget Variation - RFT 07 of 2023 Northam Bike Hub Upgrades |
(Refer to Minute Document) |
| C.5187 |
14 |
Move Behind Closed Doors |
That Council, in accordance with section 11.1(i) of the Shire of Northam Standing Orders Local Law 2018 and Section 5.23 (2) (b) and (c) of the Local Government Act 1995, meet behind closed doors to consider agenda items:
14.1 - Purchase of a Portion of Reserve 35626 as the matter relates to a contract entered into, or which may be entered into, by the local government;
14.2 - Rates Write-off Request – A11174 as the matter relates to the personal affairs of a person;
14.3 - Australia Day Council WA – Community Citizen of the Year Awards 2025 as the matter relates to the personal affairs of persons. |
| C.5188 |
14.1 |
Purchase of a Portion of Reserve 35626 |
(BY ABSOLUTE MAJORITY) That Council:
1. AUTHORISES the Chief Executive Officer to proceed with an offer to purchase a portion of Reserve 35626, being Lot 381 on DP 182613 as highlighted on Attachment 14.1.2; and
2. AGREES to the purchase price as established by the Valuer General, acknowledging this purchase represents an unbudgeted expenditure to be identified during the 2024/25 mid-year budget review. |
| C.5189 |
14.2 |
Rates Write-off Request - A11174 |
That Council:
1. REJECTS the write off $5,233.44 of outstanding rates and charges for A11174 made under Schedule 6.12 of the Local Government Act 1995;
2. REQUESTS payment to be made in full by 20 December 2024; and
3. COMMENCES legal action without further notice if payment in full is not received by 20 December 2024. |
| C.5190 |
14.3 |
Australia Day Council WA - Community Citizen of the Year Awards - 2025 |
That Council:
1. AWARDS the Community Citizen of the Year to Nominee 3.
2. AWARDS the Senior Community Citizen of the Year to Nominee 4.
3. AWARDS the Active Citizenship (Group or Event) to Nominee 9.
4. AWARDS the Young Community Citizen of the Year to Nominee 14. |
| C.5191 |
14 |
Behind Closed Doors |
That Council move out from behind closed doors. |